Mysite

From McCombs Wiki

Contents 1 McCombs My Site 1.1 Logging In 1.2 Adding Colleagues 1.3 Viewing Colleagues' Sites 1.4 Uploading Documents 1.5 Editing a Document 1.6 Deleting Documents 1.7 Sharing Documents with Colleagues 1.7.1 Changing a File's Permissions 1.7.2 Adding a Folder and Settings its Permissions 1.8 Versioning 1.9 Customizing Views and Layouts 1.10 Adding Your My Site As A Network Place 1.11 Microsoft My Site Help

McCombs My Site

The McCombs School of Business offers all students My Sites. My Sites are websites that allow you to upload and save documents, network with your McCombs classmates, or share files among several people. It eliminates the need for carrying around CDs to copy files, and emailing attachments to people. In addition, since My Site is viewed through a web browser, you can access it from anywhere in the world that has an internet connection. This is better than using a standard file server space (for example, the old McCombs H: drives).

Logging In

To login, open a web browser. In the address bar, type in students.mccombs.utexas.edu. In the password prompt, type in:

mccombs\Your McCombs Account

Your McCombs Account Password

For example, if your McCombs Account was msbaz789, you would enter:

mccombs\msbaz789

Once you've entered your McCombs Account and Password, press OK. You should be redirected to your MySite page.

Adding Colleagues

To add a classmate to your colleague, you must know his or her McCombs Account name (for example, msbzz007).

1. On your My Site page, click Colleague Tracker on the right.
2. Click Add Colleagues.
3. In the Type Names field, type your classmate's MSB account. To add multiple accounts at once, separate them with a semi-colon.
4. Click the Check Names icon.
5. Click OK.
6. To return to your homepage, click the My Home tab in the upper left portion of the screen.

Viewing Colleagues' Sites

Added classmates' MSB accounts will be listed in the Colleague Tracker list. Click an MSB account to go to their My Site.

To return to your My Site, click the My Site link in the upper right portion of the screen.

Uploading Documents

An advantage of using My Site is that you can store documents within the website, and then access them from anywhere else with an internet connection. This makes it easy to store a document from the computer lab and continue working on it from home. Or you can access files from your summer internship even though you are not on campus.

NOTE: Files saved in the Personal Documents library are visible to you only. Files saved in the Shared Documents library can be viewed by anyone with an MSB account.

To upload a document:

1. From the main My Site page, click on either the Personal Documents or Shared Documents links in the left column.
2. Once you're in either of these areas (or Document Libraries), click on the arrow to the right of the Upload link in the toolbar.
3. You can select either Upload Document (for a single document) or Upload Multiple Documents.
   1. If you select Upload Document, on the new page, click on the Browse button. Select the file you want to upload and press Open. Back on the page, click OK. You should be taken back to your Document Library and be able to see the file listed.
   2. If you select Upload Multiple Documents, on the new page, browse to the folder where the files are located. Click the checkboxes next to each file you wish to upload. After you selected all of the files, click the OK button. Click OK again if you're asked if you're sure you want to upload these files.
4. Notice the !New indicator next to each of the recently uploaded files.

Editing a Document

Once a file has been added to the MySite, you can edit it without having to download it to your computer.

To edit the copy of the document on your MySite:

1. In the Document Library, hover the mouse over the file name.
   1. A box appears around the file name.
   2. On the right edge of that box, is an down-arrow.
   3. Click the down-arrow to show the menu of options for the file.
   4. Select Edit in ApplicationName.
2. You are now working directly on the copy of the file saved on the MySite.
3. Pressing the Save button from within the application saves the file on your MySite.

Deleting Documents

To delete a document from your MySite:

1. In the Document Library, hover the mouse over the file name.
   1. A box appears around the file name.
   2. On the right edge of that box, is an down-arrow.
   3. Click the down-arrow to show the menu of options for the file.
   4. Select Delete.
   5. If you're asked "Are you sure you want to send this item to the Recycling Bin?", press OK.
2. The file has been moved to the Recycling Bin.

Sharing Documents with Colleagues

To share documents with colleagues, you should upload files into the Shared Documents folder.

You must change the permissions of the file if you do not want everyone in the business school to see it. By default, everyone has permission to read the files in everyone else's Shared Documents folder. You can change the permissions for a single file, or set permission for a folder so that all files within it have the same permissions as the folder.

Changing a File's Permissions

1. Go into your Shared Documents library.
2. Hover over the file's name so that the drop-down arrow appears on the right.
3. Click the drop-down arrow and select Manage Permissions.
4. Click Actions and select Edit Permissions.
5. Check the box for NT AUTHORITY and then click Actions and select Remove User Permissions. Click Yes or OK on the confirmation screen. This removes permissions from everyone on the system.
6. Click New and select Add Users. Type the MSB accounts in the Users/Groups field, separating multiple accounts with semi-colons. Set the permission level, and check or uncheck to Send welcome e-mail to the new users, entering a message if appropriate. Click OK.
7. To return to your homepage, click the My Home tab in the upper left portion of the screen.

Adding a Folder and Settings its Permissions

1. Go into your Shared Documents library.
2. Click the New drop-down arrow and select New Folder.
3. Give the folder a name and click OK.
4. Hover over the new folder and click the right drop-down arrow. Select Manage Permissions.
5. Click Actions and select Edit Permissions.
6. Check the box for NT AUTHORITY and then click Actions and select Remove User Permissions. Click Yes or OK on the confirmation screen. This removes permissions from everyone on the system.
7. Click New and select Add Users. Type the MSB accounts in the Users/Groups field, separating multiple accounts with semi-colons. Set the permission level, and check or uncheck to Send welcome e-mail to the new users, entering a message if appropriate. Click OK.
8. To return to your homepage, click the My Home tab in the upper left portion of the screen.

Versioning

Versioning allows you to save multiple versions of a file at the same time. This is helpful when multiple people will be working on a document. For example, your team of four needs to turn in a single final report in the form of a Word document. You can store the Word document in one person's Shared Documents folder that everyone can access, and everyone's version can be saved. Then you can go back and combine the versions together by hand. Versioning is also helpful so that you don't accidentally overwrite any files.

To turn on versioning:

1. Go into your Shared Documents library.
2. Click the Settings button and select Document Library Settings.
3. Click the Versioning settings link.
4. Set the appropriate level of versioning.
5. Click OK.

Customizing Views and Layouts

Here will be future information about how to customize views and layouts of your My Site.

Adding Your My Site As A Network Place

Adding your My Site as a Network Place allows you to copy/paste files directly to it.

1. Launch 'My Network Places'. - Open My Computer. In the left column, click "Network Places".
2. Click "Add a Network Place" in the left column.
3. The "Add Network Place" Wizard starts.
4. Choose "Select Another Network Location".
5. Type the following in the field: https://students.mccombs.utexas.edu/personal/ and then your McCombs Account. For example, msbzz007 would look like: https://students.mccombs.utexas.edu/personal/msbzz007.
6. If prompted for a password, be sure to type in 'McCombs\' before your McCombs Account.
7. Select "Finish"; your Network Place has been added.

If you are using Classic View and don't see the above options:

1. Open My Computer.
2. From the Viewmenu, select Explorer Bar > Folders.
3. Click "My Network Places" in the left column.
4. Double-click Add Network Place.
5. Follow the directions above starting at step 3.

Microsoft My Site Help

We will have more information about using My Site in the coming months. You can also find more information about using My Sites at Microsoft's My Site Help page.