Outlook 2007

From McCombs Wiki

If you have any problems with this setup, the SWAT Shop can assist students, and Tech Support can assist Faculty and Staff. Or, you can use Outlook Web Access.

Contents 1 Setting Up Outlook 2007 1.1 I've never used or even opened Outlook on this computer 1.2 I've opened Outlook, but I did not set up an email account 1.3 I use Outlook to check another Exchange email account 1.4 I use Outlook to check a POP3 or HTTP email account 2 Learning To Use Outlook 2007 3 Printing In Outlook 2007 3.1 Printing Emails 3.2 Printing Calendars 4 Useful Links

Setting Up Outlook 2007

How you go about setting up Outlook 2007 to access your McCombs email depends on how you’ve been using Outlook already. Follow the setup instructions that are appropriate for you:

I've never used or even opened Outlook on this computer

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, select All Programs > Microsoft Office > Microsoft Office Outlook 2007.
3. At the startup screen, click Next.
4. Select “Yes” and click Next.
5. Check the “Manually configure server settings or additional server types” box and click Next.
6. Select “Microsoft Exchange” and click Next.
7. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
8. If you are using a notebook computer, make sure “Use Cached Exchange Mode” is checked. If you are using a McCombs lab computer, uncheck "Use Cached Exchange Mode."
9. In the User Name field, type your msbaccount.
10. Click Check Name.
11. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
12. The exchange server will change names and your name should appear in the User Name field.
13. Click the More Settings button.
14. On the Security tab, check both checkboxes and click OK.
15. Click Next.
16. Click Finish.

---

I've opened Outlook, but I did not set up an email account

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, open the Control Panel.
3. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left.)
4. Click Show Profiles.
5. Click Add.
6. Name your profile mccombs and click OK.
7. Check the “Manually configure server settings or additional server types” box and click Next.
8. Select “Microsoft Exchange” and click Next.
9. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu
10. If you are using a notebook computer, make sure “Use Cached Exchange Mode” is checked. If you are using a McCombs lab computer, uncheck "Use Cached Exchange Mode."
11. In the User Name field, type your msbaccount.
12. Click Check Name.
13. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
14. The exchange server will change names and your name should appear in the User Name field.
15. Click the More Settings button.
16. On the Security tab, check both checkboxes and click OK.
    
17. Click Next.
18. Click Finish.
19. Select “Always use this profile” and from the drop-down list, select mccombs.
20. Click OK.

---

I use Outlook to check another Exchange email account

You will need to create a second profile to access your McCombs account.

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, open the Control Panel.
3. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left.)
4. Click Show Profiles.
5. Click Add.
6. Name your profile mccombs and click OK.
7. Check the “Manually configure server settings or additional server types” box and click Next.
8. Select “Microsoft Exchange” and click Next.
9. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
10. If you are using a notebook computer, make sure “Use Cached Exchange Mode” is checked. If you are using a McCombs lab computer, uncheck "Use Cached Exchange Mode."
11. In the User Name field, type your msbaccount.
12. Click Check Name.
13. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
14. The exchange server will change names and your name should appear in the User Name field.
15. Click the More Settings button.
16. On the Security tab, check both checkboxes and click OK.
17. Click Next.
18. Click Finish.
19. On the Mail screen, select “Prompt for a profile to be used.”
20. Whenever you open Outlook, you will be asked which profile you want to open. To view your McCombs email, select mccombs. Your other profile is probably called Outlook.

---

I use Outlook to check a POP3 or HTTP email account

If you are already checking a POP3 or HTTP email account through Outlook, follow the instructions below to add your McCombs email account to your profile.

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, open the Control Panel.
3. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left.)
4. Click Show Profiles.
5. Select the profile (probably called Outlook) and click Properties.
6. Click E-mail Accounts.
7. Click New.
8. Select “Microsoft Exchange Server, POP3, IMAP, or HTTP” and click Next.
9. Check the “Manually configure server settings or additional server types” box and click Next.
10. Select "Microsoft Exchange" and click Next.
11. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
12. If you are using a notebook computer, make sure “Use Cached Exchange Mode” is checked. If you are using a McCombs lab computer, uncheck "Use Cached Exchange Mode."
13. In the User Name field, type your msbaccount.
14. Click Check Name.
15. Read the Mail Delivery Location message and click OK.
16. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
17. The exchange server will change names and your name should appear in the User Name field.
18. Click Finish.
19. Click Close.

Please note: If you are using rules in Outlook, the rules will apply to all incoming email, regardless of which account it is sent to.

---

Learning To Use Outlook 2007

Visit Microsoft's Office Online site to view the complete list of free tutorials available for learning Microsoft Outlook 2007.

Printing In Outlook 2007

Printing Emails

The option to print only a certain page range of an email is limited in Outlook 2007. Microsoft has provided some workaround solutions at this site. Those solutions do not print out the header information (ie, From, To, Subject, and Date fields) of the email. If you need to print out part of the body of the email and the header information, you can follow these steps:

1. Open the email by double-clicking on it in the Inbox.
2. Click on the Other Actions button in the Ribbon toolbar, and select Edit Message from the menu. The message is now editable.
3. Delete any text from the body that you do not want to print.
4. Print the entire message as normal. The email’s header information (From, To, Subject and Date) will be included.
5. Close the message. When prompted whether you want to save changes to this message, select No.

Printing Calendars

The Calendar Printing Assistant gives you more options for printing calendars in Outlook 2007. In addition, you can print out overlayed calendars, which is not available by default. Download the Calendar Printing Wizard for free at Microsoft's website.

Useful Links

Learn more about using Outlook by going to http://www.mccombs.utexas.edu/tech/training/tutorials/Outlook/index.asp.